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Church Letting Information
Conditions
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Additional Information :
In these conditions:-
| 'we' |
means St Cuthbert's Parish Church, Edinburgh and its Minister,
Office Bearers or Kirk Session as representing the same.
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| 'you' |
means the person or organisation specified in any written
permission issued by or on behalf of the church in terms of the application
overleaf.
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| 'the premises' |
means St Cuthbert's Church, Lothian Road, Edinburgh and its
whole related premises there. |
- Meetings, concerts or other events any rehearsals or preparations for them
may only be held in the part of the premises and on the date and between the
times specified in any written permission given in relation to your
application.
- The permission granted to you is not assignable and you may not grant any
sub-lease or sub-licence to any other body or person.
- You will be liable to reimburse the church for the cost of making good any
damage to the premises or any equipment, furniture or fittings within the
premises arising, whether directly or indirectly, out of or concerned with your
use and/or occupation of the premises.
- We accept no liability to you, your employees or other person invited onto
the premises by you for loss, theft, injury or damage to person or property
sustained during or arising out of or in any way connected with your use of the
premises. You agree to relieve and indemnify us against any such claim in
respect of any of the foregoing matters by a third party.
- Access to the premises will only be given during the hours shown on the
written permission and you must be clear of the premises by the finishing time
there stated, leaving them in a clean and tidy condition with all equipment
(tables, chairs etc) restored to its normal condition or as directed by the
Church Officer.
- You will be wholly responsible for satisfying any conditions imposed by
statute regulation, bye-law or otherwise in respect of any performance or other
event which you propose to hold on the premises and for obtaining any requisite
licence, performing right, copyright or other permission therefore.
- We may require not later than thirty days in advance of performances to be
satisfied of the suitability of any play, programme or performance to be given
in the premises.
- Use of the kitchen means use of rthe preparation of tea, coffee and soft
drinks and for the serving of biscuits, cake and the like. If you wish to serve
cooked or prepared food (including sandwiches) you must notify the Letting
Conveners in advance before approval can be given.
- If you propose to use outside caterers, you should notify the Letting
Conveners on the form provided. You should ensure that the caterers remove from
the premises any waste food, paper plates, cups, packaging etc.
- To comply with Health & Safety Regulations., you should sign the
relevant page in the Kitchen Cleaning & Usage Book stating you have left
the kitchen clean and tidy at the end of your let.
- The pianos must not be tuned without permission and you must meet the cost
of any tuning for which such permission is given.
- Permission for use of the organ will be for playing by a named musician.
- Payment of the charge for use of the premises (less deposit) should be made
not later than thirty days from the date of invoice, or the first such date
where there is more than one.
- If it is necessary for St Cuthbert's to provide additional equipment or
services either to meet your requirements or to ensure the health and safety of
members of the public, the cost of any such provision will be chargeable
directly to you.
- In accordance with the Code of practice of the Church of Scotland on the
protection of children and young people, you are required to confirm that you
are familiar with the Church of Scotland publication "Protecting
Children" endorsed by the Scottish Executive, that you have an
understanding of it and undertake to follow the code of practice contained
therein to work with children and young people under the age of 16 years.
- The sale of alcoholic drinks on any part of the premises is strictly
forbidden. Smoking is not permitted inside the church premises. Food and drink
must not be taken into the Sanctuary.
- The instructions of the Church Officer or other duly authorised
representative of the church must be complied with at all times.
- Posters or other forms of advertisement may not be affixed to any part of
the premises, but may be displayed on the external notice boards with our
permission.
- If you are performing to an audience, you should provide at least two Front
of House stewards and nominate a suitable person to be responsible for them.
- Revised Fire Regulations necessitate the following conditions:
If using the Church you should have four nominated stewards to
operate the downstairs fire doors. If the gallery is being used a further two
nominated stewards muct be stationed there. These stewards must occupy reserved
seats at the six exits from the Church, They will be given instructions by the
Church Officer.
You should make an announcement before the start of your event indicating the
location of the fire doors and the assembly point at the foot of the steps from
Lothian Road
All electrical equipment which you may bring on to the premises must have been
portable appliance tested (p.a.t.)
No candles are to be used without prior permission, to be sought from the
Church Officer.
- We reserve the right to revoke the permission and terminate forthwith your
use of the premises in the event of a material breach of any of these
conditions.
- By your signature on the 'Application for Permission to use Premises' form
you are deemed to have accepted all the conditions of let set out above on
behalf of your organisation.
Additional Information :
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